Practical Tips On Planning The Electricity Needs In Trade Shows

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Customers having a look at the products showcased at various stall during a trade show.

Imagine a convention centre crammed with hundreds of exhibitors. Each wants to showcase their most significant product in the brightest setting. What happens at this stage? Electricity becomes the most precious commodity and also the scarcest. What everyone needs to bear in mind is that centres generally have not set rules for electricity use.

Mr. Raj, working for, tells us how power back-up provided by them has been a saviour for one of the companies who took part in a trade show. “We provided power back-up for one of the biggies at a trade show. Unfortunately, the disaster struck and the back-up came to their rescue.

When a trade show is hosted in any location, they create their own guidelines in regards to power and impose them on all exhibitors. In this writeup, we take a look at the most useful tips when it comes to planning the power supply of a trade event.

  • Keep a tight control on the access of electricity to prevent mishaps and grievances. For every exhibitor, assign a limited number of power outlets. Try to ensure that the outlets are at convenient locations.
  • Advice the vendors to get their own power strips or cords that can extend reach because it is inevitable that right where an outlet is needed it is never there.
  • A day or two before, check the entire electrical layout of the venue. Make sure that every corner and wire is in top working condition. Start with measuring the location and monitoring the current electrical placements. This will give an idea of where you, as the event host, need to add in more outlets.
Employees of a company demonstrating their products to customers at a trade show.
  • If you are going to cover the floor or add new flooring, then plan the electricity layout beforehand. It will be laid first and then the ground. Also, test the cords and outlets at this stage, too. It will make sure that you don’t have to unpack the floor if an outlet is not working, and then reinstall it.
  • Be extra stringent of the correct placement of wires. An incorrect connection can bring an entire trade show to a screeching halt. Therefore, double check and verify that all is in order and working in a safe condition. These guidelines were for the event host. Even vendors can employ some pointers to guarantee equal and safe distribution of electricity in a trade show.
  • There is a high probability that the coordinate distribute access to power equally among all vendors. In the off chance, you are allotted a smaller number of outlets be prepared. Additionally, politely ask a neighbour if an extension cord can be attached to his/her outlet and shared. The chances of them agree are low, but it never hurts to question.
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  1. John says:

    Excellent tips expometalica team! A little method I have learned is to number booth spaces so that the orientation is always correct. Finding that the outlets have been added to the front side of the booth is not a pleasant surprise. Numbering each side reduces a lot of headaches.

  2. Naren says:

    A little more emphasis on power cords is needed. Cables, cables and cables is the adage for all electricity needs in a show. Running out of power cords is very common right next to not having the correct one to run devices.

  3. Prakash says:

    Since the piece focuses on how to supply electricity for an exhibition, I comment on the flipside. Know how much power every piece of equipment requires by checking either the back or the bottom. This will hell exhibitors get a clear idea of their total power needs.

  4. Manogar says:

    A succinct and exact article on electricity needs in trade shows. The one thing it would benefit from is the reason why it is vital to make sure you have the correct placement and amount of power ordered. It prevents delays and saves on external costs.

  5. Avinash says:

    I offer a small trick that can help businesses measure power needs is to know how it is estimated. For all lighting fixtures like bulbs, the unit is watts, and it is printed on the base. Equipment, on the other hand, is measured in amps, and it is written on an attached plate.

  6. Micky says:

    I was unaware of the actual need for electricity when I participated in a trade fair for the first time. This post helped me to know about the importance of power in trade fairs.really an informative post for business owners who attend trade fairs for the first time.

  7. Ranji says:

    It is important that you follow the electricity guidelines set by the trade fair organizers, This would help to meet the individual power requirements of all the business owners who participate in the tradeshow. Failing to adhere to the power guidelines would put you in trouble.

  8. Naman says:

    The post talks about the importance of preparing an electrical layout well ahead. It is the responsibility of the trade fair organizers to come up with a perfect electrical layout which is suitable to the trade fair venue.some of their common duties are specified above.

  9. Manogar says:

    Make sure to follow the electrical guidelines so that you might avoid mishaps or accidents during the trade fair. The above post would help the coordinator of the trade fair to instruct on the safety measures to be followed by exhibitors.

  10. Mohit says:

    Last year when I participated in a trade fair on behalf of my company, My business stall was allocated with less power compared to other exhibitors/ I was unable to meet out my power requirements. Make sure that the organizers allot you the right number electical outlets.

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